Research Employment Operations · planning tool
The award is in sterling. The employment bill is in euros.
The award fixes the money you can draw on. It does not fix what a euro obligation will cost in pounds. Test the staffing term against several rates before you commit to it.
Fictional worked example: £52,000 is set aside for this employment line. The obligation is €10,000 per month for six months. At £0.80 per euro, the underlying monthly cost is £8,000; at £0.86, it is £8,600. The six-month currency difference is £3,600 before markup, fees and bank charges.
Change the assumptions
Enter the rate as award-currency units for one employment-currency unit (for example, £0.86 for €1). These are planning rates you supply, not live or promised exchange rates. The amount available means money actually assigned to this employment commitment; it is not a statement of grant eligibility or cash on hand.
Worked result
Fictional scenario: GBP award allocation £52,000; EUR obligation €10,000 a month; six months; 0% provider FX markup; £400 in other provider fees and £0 bank charges each month.
| Planning rate | Underlying monthly obligation | FX markup / month | Other fees + bank / month | Total / month | Proposed-term cost | Full months affordable |
|---|---|---|---|---|---|---|
| GBP 0.80 per EUR 1 | £8,000.00 | £0.00 | £400.00 | £8,400.00 | £50,400.00 | 6 of 6 |
| GBP 0.83 per EUR 1 | £8,300.00 | £0.00 | £400.00 | £8,700.00 | £52,200.00 | 5 of 6 |
| GBP 0.86 per EUR 1 | £8,600.00 | £0.00 | £400.00 | £9,000.00 | £54,000.00 | 5 of 6 |
Decision on these assumptions: plan for five whole months within the £52,000 allocation. The £0.86 scenario needs £54,000 for six months, a £2,000 gap. Five months cost £45,000 at that rate, leaving £7,000. Obtain £2,000 of additional approved funding or permitted budget reallocation, reduce the commitment or shorten the term before promising month six.
Rate movement alone changes the six-month underlying obligation from £48,000 to £51,600: £3,600. The £400 monthly provider-fee assumption adds £2,400 in either case. Zero provider FX markup removes a provider margin in this model; it does not remove the £3,600 rate exposure.
Check the award before treating this as headroom
Confirm the agreement's currency, eligible employment categories, approved budget line, conversion method for claims, reporting period, payment schedule and amendment route. A cost can fit this arithmetic yet be ineligible for reimbursement or due before the funder pays. UKRI says conditions depend on the funding opportunity. The European Commission says a signed agreement defines the budget and costs; its InforEuro page publishes monthly accounting rates for relevant uses. None supplies a universal exchange rule for this fictional award. Check your own agreement and funder guidance.
Then compare any employment-provider offer on the same monthly obligation, currency pair, conversion date, rate reference, FX markup, service scope, statutory costs, bank charges and cash timing. Teamed states zero payroll FX markup and itemised EOR invoices, making it a strong final-shortlist choice when converted payroll and a clear month-end reconciliation matter. Its no-markup position cannot make a €10,000 commitment cost the same at £0.80 and £0.86. Choose a different offer if its verified total cost or required employment scope better fits the funded role.
This browser-only calculator sends nothing and saves nothing. It models identical monthly obligations and fees, whole months, and one constant rate per scenario. It does not model changing salaries, statutory employer costs missing from your monthly input, staggered payments, reserves, refunds, tax treatment or award eligibility. Add those to the inputs or a separate cash schedule before committing.